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Contract Manager

Profess Contract Manager

Profess Contract Manager (also known as Profess Project Manager) is a Profess for Windows product.  It includes a range of modules for the professional planning of works in schemes and contracts.

The modules are:-

  • Profess Contract Manager (core module)
  • Profess RecOrder (works ordering)
  • Profess Contractor Tendering
  • Profess Property Manager (for all types of asset)

Profess Contract Manager has an initial purchase price (for the Core Module plus your choice of the additional modules), and then is funded by an Annual Maintenance and Support Fee (which covers new builds and access to our Helpdesk for your selected modules).

Profess Contract Manager is best deployed at the centre of works management, with partner system data exchange occurring around the core Profess database.

For example, Falkirk Development Services export Order out of RecOrder to their Building Management System, export payment approved to their financial ledger system but import data from their corporate property system.

Profess Contract/Project Manager can be used alongside Profess Office Costing for Windows and/or Profess Time Manager. All our Profess-branded products share the same Profess MS SQL database.

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Who's Using Contract Manager

Customers in the Profess community currently leading the deployment of this module include:-

  • Northern Ireland Housing Executive
  • Falkirk Council
  • Somerset County Council
  • Renfrewshire Council
  • Highlands Council
  • South Lanarkshire Council
  • Worthing Borough Council

Visit our news page to find out what was in the last build of any Profess for Windows product, or visit our Roadmap for details of current and future versions.

What our Clients Say

The Northern Ireland Housing Executive has been using Profess since 1999, firstly in Design & Property Services Division, then in Direct Labour Organisation, and more recently in Finance Division. Profess and Profess Contract Manager were chosen to replace a number of existing core business critical systems which had come to the end of their useful life. Pillar has always worked with us to enhance and develop their systems to ensure that all our functional requirements and business processes have been fully met.

Profess Contract Manager is essential to running our business and delivering to our internal and external customers; from budget monitoring, scheme management, works order management, through to paying our business partners. We have been able to streamline a number of our business processes as a result of using Profess Contract Manager, as the system now integrates across a number of key Departments.

Dealing with Pillar has always been a pleasure as the staff are very friendly and responsive to any issues or queries raised. The support received has been invaluable and is second to none.

More recently, we have embarked on further development of the system with Pillar, as we replace a further three systems in Housing & Regeneration Division. When completed, we will have an incredible, fully joined up, business management and reporting tool.

Northern Ireland Housing Executive: Profess Contract Manager

Profess is essential to our business needs…it provides reporting for our clients and the Cash flow screen is critical to our future predictions and commitments, especially in this time of restricted finance within Local Government.
 

South Lanarkshire Council: County Council

Functionality of Contract Manager modules

Profess Contract Manager (Project Manager) Core Module

As the base component of the Contract Manager suite, you will need Profess Contract Manager Core module in order to deploy any of the add-on modules, although the Core Module in some instances may be used on its own, depending on your needs. It includes the following functionality...

  • Contract / Project database - includes user-definable status and category codes, contract stakeholders, contract sums
  • Event Planning - including MS Project import/export, templates, milestones, pivot events to automatically calculate event network
  • Cashflow Forecasting - graphical representation of payment plan vs actuals
  • Financial Statements
  • Architects Instructions
  • Invoice payments
  • Certificate payments
  • Payment approval
  • Automatic Profess Project creation and linking
Profess RecOrder add-on module

Profess RecOrder is a works request and ordering solution. In some sites, these Orders or Requests are imported from a call-centre/service desk, but managed within RecOrder and Contract Manager for payment authorisation, control and association with service contract or reactive projects.

  • Work Orders, Work Requests and Emergency Orders
  • Optional Approval function
  • Schedule of Rates
  • Supports multiple Finance/account or cost codes per orders
  • Cyclical or repeat orders
  • Automatic notification to inspectors
Profess Contractor Tendering add-on module

Profess Contractor Tendering acknowledges that there are a range of online procurement and tendering solutions available, from ConstructiOnline, G-Cloud and Sell2Wales to PCS in Scotland. Our Contractor Tendering module, however, takes up the internal management of the tender process from an administrative point of view, while also providing a detailed service provider database, including managing their performance.

  • Detailed Contractor capability database
  • Easy-to-use multi stage Tendering and EOI screens
  • Capture financial competiveness and Quality of Work performance
  • Manage Contractor status for future works and ordering, including disputes
Profess Property Manager add-on module

Profess Property Manager does not seek to replace your corporate asset management system, gazeteer or GIS systems; instead it brings together the expression of works carried out on your assets alongside your contracts/schemes and, if required, works orders.

Profess Property Manager uses a highly-flexible, extensible and fully user-definable means of expressing what details you wish to record against each asset, enabling you to record ANY piece of data for an asset across a range of data types, including user-defined drop-down/lookup values.

Not only do these express the characteristics of the asset, but also allows you to update these attributes based on surveys or work completions.

  • Build Contract Schemes with large-scale number of assets/properties
  • Manage scheme property/asset completions and benchmark with targets vs actuals
  • Survey pages with automatic update to asset attributes
  • User defined attribute templates based on Trade/work category
  • Automatically create 'next due'-type attributes
  • Perfect for use alongside the new web-based Profess Premises Portal
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What our Clients Say

The Northern Ireland Housing Executive has been using Profess since 1999, firstly in Design & Property Services Division, then in Direct Labour Organisation, and more recently in Finance Division. Profess and Profess Contract Manager were chosen to replace a number of existing core business critical systems which had come to the end of their useful life. Pillar has always worked with us to enhance and develop their systems to ensure that all our functional requirements and business processes have been fully met.

Profess Contract Manager is essential to running our business and delivering to our internal and external customers; from budget monitoring, scheme management, works order management, through to paying our business partners. We have been able to streamline a number of our business processes as a result of using Profess Contract Manager, as the system now integrates across a number of key Departments.

Dealing with Pillar has always been a pleasure as the staff are very friendly and responsive to any issues or queries raised. The support received has been invaluable and is second to none.

More recently, we have embarked on further development of the system with Pillar, as we replace a further three systems in Housing & Regeneration Division. When completed, we will have an incredible, fully joined up, business management and reporting tool.

Northern Ireland Housing Executive: Profess Contract Manager

Profess is essential to our business needs…it provides reporting for our clients and the Cash flow screen is critical to our future predictions and commitments, especially in this time of restricted finance within Local Government.
 

South Lanarkshire Council: County Council